Who We Are:

For more than a century, Big Brothers Big Sisters has been helping change kids’ perspectives and giving them the opportunity to reach their potential.

Since 1904, Big Brothers Big Sisters has operated under the belief that inherent in every child is incredible potential. As the nation’s largest donor- and volunteer-supported mentoring network, Big Brothers Big Sisters makes meaningful, monitored matches between adult volunteers (“Bigs”) and children (“Littles”), ages 5 through young adulthood in communities across the country. We develop positive relationships that have a direct and lasting effect on the lives of young people.

Summary of Opportunity:

The Senior Administrative Assistant will be a direct report of the Executive & Board Relations Manager and will work collaboratively within the Executive Office to directly support the President and CEO, the mission and vision of Big Brothers Big Sisters of America (BBBSA). They will use administrative expertise to manage the flow and exchange of information vital to the Executive Office. The Senior Administrative Assistant will be hybrid in metro-Atlanta, Georgia and will require onsite work 1-2 business days of the week in our Buckhead office location or other local area with additional days onsite, as needed.

Travel: <15%

Location: Hybrid Onsite / Remote Work (must be based in metro-Atlanta, GA)

People Manager: No

Essential Duties and Responsibilities

  • Lead executive administrative duties in a fast-paced environment.
  • Manage complex scheduling within the Executive Office for the President and CEO.
  • Support workflows and interactions while maintaining consistent, efficient workflows with measured communication throughout complex and shifting priorities.
  • Draft, review, and send communications on behalf of the President and CEO.
  • Organize and prepare for meetings, including gathering documents and full responsibility for logistics management.
  • Attend meetings and take discussion notes; prepare drafts of meeting minutes and summaries.
  • Answer and respond to phone calls, communicate messages and information to the President and CEO.
  • Manage electronic communications for the President and CEO and escalate messages accordingly.
  • Coordinate travel arrangements for the President and CEO.
  • Prepare, reconcile, and submit credit card reconciliation and personal reimbursement reports for the President and CEO.
  • Document management; handle confidential materials, send and receive items as necessary and maintain appropriate filing systems.
  • Complete a variety of special projects including creating presentations, special reports, and agenda materials as needed.
  • Manage routine and ad-hoc local business errands that require reliable personal transportation (reimbursable expense).
  • Manage related and other duties as assigned in support of department and business needs, including but not limited to collaborating with other departments and/or Sr. Leadership as needed and serving as back-up to other Executive Support Administrators.

Culture

  • Demonstrates a commitment to cultural diversity and inclusion that reflects BBBSA’s commitment to JEDI (justice, equity, diversity, and inclusion).
  • Champions internal and external culture of the organization focusing on being a JEDI-focused youth empowerment and equity organization.
  • Provides consistent follow-up regarding assigned projects and after meetings.
  • Manages related and other duties as assigned in support of department and business needs.

Education & Related Work Experience

Education Level: High school diploma or G.E.D equivalent

Years of Related Work Experience: A minimum of 3-5 years of relevant experience, preferably with Executive level staff.

JEDI Commitment

At Big Brothers Big Sisters of America, justice, equity, diversity, and inclusion (JEDI) is an integral part of our values and mission. We recognize, affirm, and celebrate the diverse backgrounds, lives, and experiences of all of our stakeholders, including youth, families, donors, volunteers, and staff. We ensure the opportunity for all voices and perspectives to be heard and honored. In the workplace, we foster an environment where all people can be their best selves. We affirm that every person [regardless of ability, age, cultural background, ethnicity, faith, gender, gender identity, gender expression, ideology, income, national origin, race or sexual orientation, marital or veteran status] has the opportunity to reach their full potential. We strive to realize the full potential that is within all of us by ensuring that all voices and perspectives are heard and honored.

Equal Employment Opportunity

BBBSA provides equal employment opportunities to all qualified individuals without regard to race, creed, color, citizenship, religion, national origin, age, sex, familial or marital status, pregnancy, military or veteran status, sexual orientation, gender identity or expression, genetic information, disability, or any other legally-protected status in accordance with applicable local, state, and federal laws, regulations, and ordinances.

Americans with Disabilities Act

Employee must be able to perform all essential job functions, with or without reasonable accommodation.

Job Responsibilities

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. BBBSA may change the specific job duties with or without prior notice based on the needs of the organization.

Big Brothers Big Sisters of America is directly recruiting and hiring for this position. We are not engaging any staffing/recruitment firms or agencies for this position. If any candidate profile/resume/identifying information is sent to Big Brothers Big Sisters of America and/or Big Brothers Big Sisters agencies, we will not pay any referral or firm fees in relation to this information.